Privacy & Policy
This Privacy Policy explains how we collect, use, store, and protect personal information when you use the International Congress website (h “Website”). By accessing or using this Website, you agree to the practices described in this Privacy Policy.
1Information We Collect
We may collect the following types of information:
1.1 Personal Information
- Full name
- Email address
- Phone number
- Institutional affiliation
- Country of residence
- Professional title
- Registration and payment-related information
- Submitted abstracts, papers, and related metadata
1.2 Account Information
- Username and encrypted password
- User role (participant, author, reviewer, speaker, etc.)
1.3 Technical Information
- IP address
- Browser type and device information
- Operating system
- Access logs and timestamps
2How We Use Your Information
We use collected information for the following purposes:
- Managing congress registrations and user accounts
- Processing payments and issuing invoices or receipts
- Managing abstract submissions and peer review processes
- Communicating important updates and notifications
- Issuing digital tickets, QR codes, and certificates
- Improving website performance, security, and user experience
- Fulfilling legal and administrative obligations
3Legal Basis for Processing (GDPR)
Where applicable, personal data is processed based on one or more of the following legal grounds:
- User consent
- Performance of a contract (registration and participation)
- Compliance with legal obligations
- Legitimate interests related to congress organization and security
4Data Sharing and Disclosure
We do not sell or rent personal data. Data may be shared only with:
- Authorized members of the congress organizing committee
- Reviewers, strictly for abstract evaluation purposes
- Payment service providers (for transaction processing)
- Technical service providers involved in hosting, email delivery, or security
All third parties are required to process data in compliance with applicable data protection regulations.
5Data Storage and Retention
Personal data is stored securely on protected servers. Data retention periods are determined based on legal, academic, and operational requirements. After the retention period, data may be anonymized or securely deleted.
6Cookies and Tracking Technologies
The Website may use cookies and similar technologies to:
- Maintain user sessions
- Improve website functionality
- Analyze traffic and usage patterns
Users may control or disable cookies through their browser settings.
7Data Security
We implement appropriate technical and organizational measures, including:
- SSL encryption
- Secure authentication mechanisms
- Access control and role-based permissions
- Regular backups and security monitoring
Despite best efforts, no online system can be guaranteed to be 100% secure.
8User Rights
Depending on applicable laws, users may have the right to:
- Access their personal data
- Request correction or updates
- Request deletion of data (subject to legal limitations)
- Withdraw consent at any time
- Request data portability
Requests can be submitted through the contact details provided on the Website.
9International Data Transfers
As this is an international congress, personal data may be processed or accessed from different countries. All reasonable safeguards will be applied to ensure adequate data protection.
10Third-Party Links
The Website may contain links to third-party websites. We are not responsible for the privacy practices or content of those external websites.
11Changes to This Privacy Policy
We reserve the right to update this Privacy Policy at any time. Changes will be published on this page with an updated revision date.
12Contact Information
If you have any questions about this Privacy Policy or data protection practices, please contact the congress secretariat via the contact information provided on the Website
